Office & Administration

“This is where the magic happens”
― Kamuran

The office provides the ecovillage with a user-friendly, simple and smooth structure to support its organisation. It serves as a bridge between society’s bureaucratic processes and Suderbyn’s organisations and inhabitants. It works to reduce complexity of bureaucratic language, allowing anybody to interact with it, while still ensuring compliance with legal requirements and financial sustainability.

Kamu welcomes you to the office!

What happens in the office? 
The office is constantly active, due to the amount of administration needed when you add +/-25 people, an NGO, and an infinite amount of plans under the same roof.
​Among other things, the office is responsible for:

  • Handling legal requirements for the organisations that operate in Suderbyn
  • Managing the website, social media, and general communication
  • Accounting (invoicing, bookkeeping, financial analysis)
  • Documentation (archiving, note-taking)
  • Establishing organisational routines
  • Project management (drafting content, steering, reporting)
  • Networking on a local and international level

What are some future plans for the office?

  • short-term: getting established as a developed domain with a solid team and ensuring that the organisations connected to Suderbyn keep operating in accordance with legal standards.
  • long-term: setting the pace with alternative entrepreneurial models and securing sustenance for community members.

Weekly meetings
We meet once every week to discuss developments in ongoing tasks and plan the continuation of these tasks, as well as to introduce new plans or potential opportunities.

What can volunteers expect?
Through their involvement in the administration domain, volunteers can expect to gain knowledge and experience in: running different forms of organisations, accounting practices, project management practices, meeting facilitation practices, documentation and archiving practices, various IT and office tools.
The domain is in a relatively early developmental stage and currently has one coordinator, but many Suderbyn residents help out in the office. It hopes to recruit new coordinators along the way, and increase its ability to accommodate more volunteers. So, there are a lot of  opportunities for taking an active role in coordination, and helping set the direction of the domain.

What does the domain expect from volunteers?
Motivation and willingness is all you are asked to bring. However, having or willing to develop some of the following traits would be an asset: Attention to detail, a sense of responsibility, self-regulation, discipline, orderliness, problem-solving attitude, entrepreneurial attitude.